Privacy and participation
Updated 8 November 2026
Who manages your data
For questions about the RSA website and profile data, contact the website administration at [email protected]. This policy applies to rsaviators.net. Community participation is voluntary.
What is published
The map displays your first name, city or region, role, description, selected public contacts and supplied photo. Your last name is published only with separate consent. We do not ask for your home address, identity documents or licence numbers.
Your private organizer-contact email, withheld last name, referral answers and consent records are not published. Visitors and search engines can view and copy public information.
How information is used
We use submissions to introduce participants, review profiles before publication and keep them current. Your private email may receive profile-related service messages and a reminder every six months. This is not a marketing subscription. You can opt out of reminders by replying.
Experience and qualifications are self-reported. A profile or instructor label does not replace verification of licences, qualifications or permission to teach. Participants must have permission to authorize publication of their photos.
Services and access
Forms are processed in Jotform, email in Google Workspace, and the website and automation use OpenAI / ChatGPT Sites and hosting infrastructure. Authorized organizers and automation tools, including AI, process data to maintain the community. Providers may process data in the United States and other countries under their terms. RSA does not sell participant data.
Retention and your requests
We retain data while needed for participation and profile administration. You may request a copy, correction, deletion or removal from public view, or withdraw consent. Write from the email supplied privately to organizers. If unavailable, we will agree on minimal additional verification. We aim to respond and act within 30 days, and explain any delay.
Removal from the site does not remove copies previously made by third parties. Provider backups and history may remain until their retention periods expire. If some data must be retained for security or other obligations, we will explain why and restrict its use.
Website statistics
With your permission, PostHog counts page views, visits to the form and map interactions. This helps us understand which sections are useful and where visitors have trouble finding what they need. Events include device type, site language and referring domain.
PostHog does not load or receive events before you agree. You can change your choice through Statistics settings at the bottom of any page. Declining does not affect access to the site. Browser Do Not Track and Global Privacy Control settings disable statistics.
We do not send form answers, search text, names, contact details or individual profile URLs. URL parameters and fragments are removed, and screen recording is disabled. Views are linked by a random identifier within the browser session. IP geolocation is disabled in the analytics configuration. PostHog processes events in the United States.
Clicking a form link is counted as a visit to Jotform. It does not mean a form was completed or submitted. Jotform policies apply after you follow the link.
Browser preferences
Your browser remembers your selected theme and statistics preference. The statistics choice lasts up to 180 days. The team card order and, with permission, a random analytics identifier are stored for the browser session. If storage is unavailable, the statistics choice applies only to the current page. The button below removes the selected theme and returns to the device theme. Hosting services may keep technical logs; external sites and Jotform apply their own policies after you follow their links.